This policy explains how My Wedding Network ("MWN", "we") handles personal information. We follow the Data Privacy Act of 2012 (Republic Act No. 10173) and its implementing rules. If anything here is unclear, write to our Data Protection Officer and we will explain it.
1. What we collect
| Account | Name, email address, phone number, password (stored hashed — we never see it), role, and a short profile. |
|---|---|
| Wedding | Partner name, wedding date, venues, budget figures, timeline, mood board and microsite content. |
| Guests | Names, email addresses, RSVP responses, plus-one details, seating and check-in status — entered by the couple. |
| Suppliers a couple invites | The business name, email address, phone number and message a couple enters when inviting a supplier we don't already have. We use them only to send that invitation (up to three emails) and to link the supplier to that couple if they accept. A supplier can decline from the email, after which we won't invite that address again. |
| Supplier business | Business name, category, address, contact details, pricing, portfolio and availability. |
| Verification | Business registration documents (DTI, BIR, SEC) and a government-issued ID, where a supplier chooses to apply. |
| Transactions | Bookings, contracts and signature records (including the IP address and browser used to sign), and payment records. |
| Communications | Messages sent between couples and suppliers, and notifications we send you. |
| Technical | IP address, browser type, and pages visited, used to keep the service secure and working. |
We do not ask for, and ask that you do not send us, health information, religious affiliation or any other sensitive personal information beyond the identity documents described above.
2. Why we use it
| To provide the service | Running your account, matching couples with suppliers, producing contracts, keeping the payment ledger. Basis: performance of our contract with you. |
|---|---|
| To verify suppliers | Checking registration documents so couples can see who has been verified. Basis: consent — verification is optional. |
| To keep MWN safe | Preventing fraud, impersonation and abuse. Basis: legitimate interest. |
| To communicate | Booking notifications, contract and RSVP emails, service announcements. Basis: contract and legitimate interest. |
| To improve MWN | Understanding which features are used. Basis: legitimate interest. |
| To comply with law | Tax, accounting and lawful requests. Basis: legal obligation. |
| To record your agreement | Which version of the Terms and this Policy you accepted, and when. Basis: legal obligation and legitimate interest (being able to show your consent). |
| Tips and offers (optional) | Wedding-planning tips and offers by email, only if you tick the optional box. Basis: consent. You can switch it off any time on your profile. |
We do not sell your personal information, and we do not share it with advertisers.
3. Directory listings
The supplier directory lists businesses that signed up to MWN and applied to be listed. We choose which suppliers appear. A listing shows the business details the supplier gave us — name, category, location, contact details, packages and photos — and nothing is added from other sources.
If you are a supplier and want your listing or account removed, tell us and we will remove it. Email support@myweddingnetwork.com from the address on your account. We will act within 5 business days.
4. Verification documents
If you apply for verification, you send us business registration documents and a government-issued ID. These deserve particular care, so:
- They are stored outside the public web directory and are never served as ordinary files;
- They can only be opened by signed-in MWN administrators reviewing your application;
- They are never shown to couples, to other suppliers, or on your public profile — only the resulting badge is public;
- They are not used for anything except verifying your identity and your business.
You may ask us to delete them once a decision has been made. We will keep a record that verification was granted or refused, and the date, but not the documents themselves.
5. Guest lists
When a couple adds guests, they are providing other people's personal information. The couple decides what to enter and who to invite; we process it on their behalf to send invitations, collect RSVPs and produce seating plans and check-in codes.
If you are a guest and want your details removed, ask the couple first — it is their list. If that is not possible, contact us and we will help.
6. Who sees your information
| Suppliers you contact | See your name, contact details, wedding date and what you asked for. They do not see your budget or your other suppliers. |
|---|---|
| Couples | See a supplier's public profile, pricing and reviews. |
| A planner you delegate to | Sees only the modules you switch on, and only while you leave them switched on. Budget totals are shared only if you separately allow it. |
| Guests | See your microsite and their own invitation. They do not see your guest list or your suppliers. |
| MWN administrators | Can access data where needed to operate the platform, resolve disputes and review verification. |
| Authorities | Where we are legally required to disclose. |
7. Services we rely on
We use a small number of third parties to run MWN. They act on our instructions and are bound to protect your information:
| Email delivery | To send invitations, notifications and receipts. |
|---|---|
| Hosting and database | To run the platform and store its data. |
| Payment providers | When online payments are enabled, a licensed provider processes the transaction. We do not store card numbers. |
| AI provider | Powers the planning assistant, described below. |
Some of these operate outside the Philippines, so your information may be processed abroad under appropriate safeguards. Ask our Data Protection Officer for the current list of providers.
8. The planning assistant
Our budget assistant sends your wedding's budget figures, guest count and category preferences to an external AI provider to generate a suggested plan. We do not send names, contact details or guest lists. If the assistant is unavailable we fall back to a standard Philippine wedding budget model, which involves no external service at all. You are never required to use the assistant.
9. How long we keep it
| Account and wedding data | While your account is open, then 12 months after closure. |
|---|---|
| Contracts and payment records | 10 years, because both parties and tax rules may require them. |
| Verification documents | Until a decision is made, plus 6 months — or sooner on request. |
| Messages | While both accounts remain open. |
| Technical logs | 6 months. |
10. How we protect it
- Traffic is encrypted in transit (HTTPS), and the site is served with strict transport security;
- Passwords are stored hashed, never in readable form;
- Payment gateway credentials are encrypted and are never displayed, even to administrators;
- Identity documents are stored outside the public web directory and released only to an authenticated administrator;
- Access is limited by role, and administrative actions are recorded.
No system is perfectly secure. If a breach occurs that is likely to put you at risk, we will notify you and the National Privacy Commission as the law requires.
11. Your rights
Under the Data Privacy Act you have the right to:
- Be informed about how your data is used — this policy;
- Access a copy of what we hold about you;
- Correct anything inaccurate — most of it you can edit yourself in your account;
- Object to processing, and to withdraw consent where consent is the basis;
- Erase or block your data where the law allows;
- Data portability — receive your data in a usable electronic format;
- Damages for a violation of your rights;
- Complain to the National Privacy Commission.
To exercise any of these, email privacy@myweddingnetwork.com. We will respond within 15 days. We may ask you to confirm your identity first, so that we do not hand your data to someone else.
12. Cookies and similar storage
We ask before we keep anything the site does not strictly need. On your first visit a banner lets you Accept All, Reject All or Customise. Your choice is stored in a cookie called mwn_consent for 12 months. You can change it at any time with “Cookie settings” in the footer or on your profile.
| Necessary (always on) |
.AspNetCore.Identity.Application keeps you signed in (up to 30 days if you choose “remember me”, otherwise until you close the browser);
.AspNetCore.Antiforgery.* protects forms against forgery (session);
.AspNetCore.Mvc.CookieTempDataProvider carries one-time messages such as “saved” (session);
ActiveWeddingId remembers which wedding a planner is working on (30 days);
mwn_consent remembers your choice here (12 months). |
|---|---|
| Preferences (only if you allow) | Browser storage, not a cookie: mwn.lastRole remembers the account type you last used so the sign-in page greets you correctly, and mwn-guest-app-installed:… remembers that you added a wedding site to your phone. If you reject or later withdraw, we delete them. |
| Analytics (only if you allow) | None today. If we add analytics, they will not run unless you allow them. |
Two kinds of content load from other companies when a page opens: our fonts come from Google Fonts, and one script library comes from the cdnjs network. Those requests reveal your IP address and browser to them. We do not use them to track you, and we use no advertising or tracking cookies.
13. Children
MWN is not intended for children, and accounts are for adults aged 18 and over. A couple may list a child as a wedding guest; we process that only to manage the invitation and seating. If you believe a child has created an account, tell us and we will remove it.
14. Changes
We may update this policy. If a change materially affects how we use your information, we will tell you in the app or by email before it takes effect. The effective date at the top always reflects the current version.
15. Contact and complaints
Data Protection Officer — MyWeddingNetwork DPO Officer, privacy@myweddingnetwork.com, Metro Manila, Philippines.
If you are not satisfied with our response, you may complain to the National Privacy Commission, 5th Floor Delegation Building, PICC Complex, Pasay City — privacy.gov.ph.